Legally Exempt Enrollment Agent I

·        Process/review initial and re-enrollments of Legally Exempt Enrollment applications for completion and accuracy within the given deadline.

·        Maintain the Quarterly Standard PerformanceLevel for reviewing for completeness and following required procedures for obtaining missing information within the allowable time.

·        Enter provider/parent information into database CCFS and CCFS2 (Child Care Facility System).

·        Maintain case files and appropriate entries into CCFS in the time, manner and form required by NYS OCFS.

·        Provide technical assistance to families seeking informal care arrangements.

·        Provide technical assistance to Legally Exempt providers with the application process to meet Health and Safety Regulations415.1 and 415.4.

·        Review/evaluate Comprehensive Background clearance which consists of:

o  Criminal History Record check with NYS DCJS

o  National Criminal Record Check with FBI

o  NYS Statewide Central Register of Child Abuse and Maltreatment (SCR)

o  National sex offender registry using the National Crime and Information Center

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In addition, the following background clearance checks are required to be conducted where an individual resides or resided outside of New York State in the past five years:

o  A search of the criminal history repository in each state where the individual resides or resided outside of New York.

o  A search of any state sex offender registry or repository in each state where the individual resides or resided outside of New York.

o  A search of the state-based child abuse orneglect repository in each state where the individual resides or resided outside of New York.

·        Communicate eligibility status/enrollment statuswith DSS and the NYS OCFS.

·        Communicate eligibility/enrollment status with the provider and parent.

·        Refer eligible providers to CACFP.

·        Track Pre-Service Training for initial enrollment and Annual Training for providers who are re-enrolling must have completed five hours of training within the past 12 months.

·        On an annual basis, each enrollment agency must conduct on-site inspections of all currently enrolled legally exempt group and informal child care providers with the exception of relative-only in-home childcare providers and relative-only family child care providers, and CACFP participants. Additional inspections may be multi-purpose- such as:

• investigating a complaint;
 
• monitoring compliance; or
 
• facilitating re-enrollment

·        Tracking/Reporting completed qualifying inspections results in the system of record CCFS2 (Child Care Facility System).

·        Attend mandated training courses to fulfill jobrequirements set forth by OCFS.

·        Perform other duties as assigned by the Legally Exempt Director, Deputy Director, and/or Executive Director.

Qualifications, Knowledge, Skills & Experience:

• Associate’s degree in early childhood or related field, experience with direct service with children, or ability to demonstrate proficiency in the required functions of the job.
• Knowledge of NYS OCFS regulations and prior work experience in a child care setting (center or home based) is preferred.
• Excellent verbal, written and interpersonal communication skills, including the ability to communicate effectively and respectfully with a diverse community.
• Exhibits exceptional critical thinking skills and multi-tasking abilities.
• Knowledge of basic computer programs such as Excel, Microsoft Word/Outlook, Internet Explorer, and various other office machines (i.e., fax, copier, printers).
• Must be meticulous and possess accurate and proficient data entry skills.

PhysicalDemands/Work Environment:

• This position requires sitting at a computer desk for prolonged periods of time, keyboarding, and phone use. A headset will be available for the phone upon request.
• Travel within Suffolk County several days per week is required for this position. Personal vehicles are required for travel with mileage reimbursed. Must possess a NY State Driver’s License in good standing.
• Presence required at some off-site functions and trainings.
• Packing, archiving, and lifting closed files into storage closet. Boxes may weigh up to 30 -50 lbs.

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